Workspaces and boards
Can keeps structure to three levels: workspaces contain boards, boards contain columns and tickets. There are no sub-boards, swimlanes, or portfolios to configure.
Workspaces
A workspace is the unit of membership and billing identity — your team, your family, your side project. You can belong to any number of workspaces and switch between them from the workspace switcher in the left drawer.
Each workspace has:
- A name — display only, rename it any time.
- A slug — the URL segment (
can.randomfact.com/acme). 5 to 20 characters: lowercase letters, digits, and single hyphens. Admins can rename the slug from workspace settings; old links to the previous slug stop resolving. - Members — each with a role,
adminormember.
Roles
| Capability | Member | Admin |
|---|---|---|
| Read and edit boards, tickets, comments | Yes | Yes |
| Create boards | Yes | Yes |
| Create public boards / change board visibility | No | Yes |
| Invite, remove, or change roles of members | No | Yes |
| Rename the workspace or its slug | No | Yes |
| Delete the workspace | No | Yes |
A workspace always keeps at least one admin — the last admin cannot be removed or demoted.
Invites
Admins create invite links from workspace settings. An invite link looks like can.randomfact.com/join/<workspace-id>/<code>, carries a role (admin or member), is single-use, and can have an expiration. Anyone who opens the link signs in with Google and lands in the workspace with that role.
Boards
A board is where work happens. Each board has:
- A key — 3 to 5 uppercase letters (
LAUN), used to build ticket ids (LAUN-42). - Columns — each with a name, an optional color, an optional WIP limit, and a category:
todo,in-progress,done, orwont-do. Categories drive the column's icon and how features like "hide old done tickets" decide what to fade out. - A backlog — tickets that are not in any column yet. The drawer shows a live count.
- An all-issues view — every ticket on the board in one filterable list.
Board visibility
- Private (default) — only workspace members can see the board.
- Public — anyone with the link can read the board, including people who are not signed in. Writing still requires workspace membership.
Only admins can make a board public or take it private again. The board header shows a visibility badge so the current state is never a surprise.
Board settings
Open a board's settings from the board header. From there you can rename the board, change visibility (admins), delete the board, adjust view settings (hide done tickets older than a chosen number of days, hide Won't Do columns), and connect AI agents — see Hosted MCP server.